Administrative Assistant for the Native American and Indigenous Studies Association

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Administrative Assistant for the Native American and Indigenous Studies Association - 50% time (approximately 20 hours per week)
Compensation Range: $33 to $38 an hour ($35,000 to $40,000 on an annualized basis) Note: This position does not include benefits, except as required by state law.
The Native American and Indigenous Studies Association (NAISA) seeks a 50% time Administrative Assistant to support NAISA leadership in weekly operations and special projects, beginning immediately upon approval by the NAISA Council.
The Native American and Indigenous Studies Association (NAISA) is an interdisciplinary, international membership-based organization, composed of scholars working in the fields of Native American and Indigenous Studies, broadly defined. NAISA began through exploratory meetings hosted by the University of Oklahoma in 2007 and by the University of Georgia in 2008, incorporated in 2009, and has since become the premiere international and interdisciplinary professional organization for scholars, graduate students, independent researchers, and community members interested in all aspects of Indigenous Studies.
NAISA hosts an annual meeting that welcomes faculty and students in colleges, universities, and tribal colleges; community-based scholars and elders; and independent professionals working in the field. Our annual meetings have grown exponentially, from 350 attendees at the first gathering in 2007 to over 1000 attendees at the 2017 conference. We especially encourage Indigenous community-driven scholarship. NAISA is also responsible for the Native American and Indigenous Studies (NAIS) journal, published by the University of Minnesota Press. Leadership are elected each year, and serve three-year terms as members of the NAISA Council.
The Administrative Assistant reports to the NAISA President.
Functional Relationships
NAISA Secretary
NAISA Treasurer
NAISA Council
Key external stakeholders (e.g., NAISA Membership, Local Conference Host Committees)
NAISA is a transnational organization; NAISA Council consists of an international group of Indigenous Studies scholars elected from the membership of the Association who regularly meet online to provide leadership for the Association. Accordingly, NAISA Council does not have a physical office. The selected candidate will, thus, work from home or their own work space. NAISA will provide the successful candidate with a Laptop which will be returned to the Association upon completion of the contract.
Key Tasks
    Job duties include, but are not limited to, the following:
  • lead projects as directed by Council
  • act as a main point of contact between the membership and NAISA leadership, and will also liaise between NAISA project partners and the leadership as needed.
  • manage daily email communications as well as routine dissemination of news and updates to the membership through social media and associated NAISA communication platforms.
  • coordinate with the NAISA Secretary and Treasurer to support record-keeping and timely completion of website updates, job postings, and associated operational tasks.
  • work with the Presidents in circulating letters and documentation in support of NAISA advocacy efforts, special projects, and initiatives.
  • work with Council in coordinating annual meeting planning, including the annual site visit, collection of abstracts, preparation of the program, and collaboration with the local host and event planners.
  • work with NAISA sub-committees and affiliate committees and working groups, including but not limited to the Prize Committee, the Travel Grant Committee, with appropriate tasks as assigned.
  • Manage the gathering of materials to enable Council to better perform its duties
Person Specifications
We seek a qualified, experienced person with comprehension of the academic field of Native American and Indigenous studies, excellent communication and organizational skills, and experience in supporting event planning and managing office operations. The selected candidate will have demonstrated their capacity to work independently and with a high degree of problem-solving and initiative.
  • Minimum Educational Qualification: Bachelor's Degree
  • Demonstrated Administrative and Organizational Experience
  • Demonstrated excellent communication skills
  • Masters Degree
  • Experience in web-development
  • Experience with event planning
  • Ability to translate written materials into Spanish
Salary will be provided by NAISA, and will be commensurate with experience and responsibilities. Familiarity and comfort with video conferencing platforms, Google Office applications, the Microsoft Office Suite of applications, and various popular social media platforms is required. Familiarity with basic html, xml, or Wordpress is highly desirable. The position is based in the United States and will be subject to US state, local, and federal law. This is an at-will employment position.
NAISA is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, genetics, gender identity or Veteran status.
To apply, please include a CV or resume, a cover letter expressing your interest and suitability for the position, the names and contact information of three references, and a link to LinkedIn account.
Applications will be reviewed on a rolling basis beginning on October 15, 2021 until the position is filled.
Applications or questions about the position may be emailed directly to For applications, please include the phrase ‘Administrative Assistant Application’ in the subject line.


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The NAISA logo was designed by Jonathan Thunder, a Red Lake Ojibwe painter and digital artist from Minnesota. NAISA members inspired by canoe traditions among their own people sent examples to Thunder, who designed the logo with advice from the NAISA Council. The color scheme was chosen to signify those Indigenous peoples who are more land-based and do not have canoe traditions.